Administrative Assistant I (HR)

JOB CLASSIFICATION
Pay grade level: Grade 10
Compensation: $37,000 - $55,039. Compensation will be commensurate with education and experience.
Employee category: Staff
Department: Human Resources
Reports to: Director of Employee Relations | Title IX Coordinator
FLSA status: Exempt
Job Code: HR058FTNAS1
Location: Primarily Main Campus, but any other college location as assigned by the appropriate administrator

SUMMARY
The Administrative Assistant in Human Resources (HR) serves as the primary point of contact for individuals visiting the Department, performs administrative tasks, and provides support to ensure the efficient operation of the organization’s HR division.
 

POSITION DESCRIPTION

• Serve as the initial point of contact for employees, students, and visitors who visit the Human Resources Division, providing professional interaction and high-quality customer service.
• Provide administrative support to all functional areas within the Human Resources Team.
• Maintain accurate and up-to-date Human Resources files, records, and documentation.
• Answer telephone calls, respond to email inquiries, and route to the appropriate individuals while providing excellent customer service.
• Maintain the integrity and confidentiality of Human Resource files and records.
• Assist with special projects as assigned by the Chief Human Resources Officer (CHRO) and/or the Director of Employee Relations | Title IX Coordinator.
• Provide back-up to the Executive Administrative Assistant and the Benefits Coordinator in the performance of duties.
• Perform other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to maintain the highest level of professionalism and the strictest confidentiality.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Self-starter who can work with minimal supervision.
• Ability to develop and maintain excellent working relationships and establish credibility with all levels of employees in the organization.
• Detail-oriented.
• Proficiency with Microsoft 365 applications, especially Word, Excel, and Outlook, or related software.
• Ability to manage several projects with multiple deadlines simultaneously.
• Provide administrative support to all functional areas within the Human Resources Team.
• Maintain accurate and up-to-date Human Resources files, records, and documentation.
• Answer telephone calls, respond to email inquiries, and route to the appropriate individuals while providing excellent customer service.
• Maintain the integrity and confidentiality of Human Resource files and records.
• Assist with special projects as assigned by the Chief Human Resources Officer (CHRO) and/or the Director of Employee Relations | Title IX Coordinator.
• Provide back-up to the Executive Administrative Assistant and the Benefits Coordinator in the performance of duties.
• Perform other duties as assigned. 

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to maintain the highest level of professionalism and the strictest confidentiality.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Self-starter who can work with minimal supervision.
• Ability to develop and maintain excellent working relationships and establish credibility with all levels of employees in the organization.
• Detail-oriented.
• Proficiency with Microsoft 365 applications, especially Word, Excel, and Outlook, or related software.
• Ability to manage several projects with multiple deadlines simultaneously.

MINIMUM QUALIFICATIONS

• High School Diploma or GED equivalent.
• One (1) year of documented administrative experience in an office/ professional environment.

PREFERRED QUALIFICATIONS 

• Education: Associate’s or higher degree.
• HR Expertise: Direct experience in an HR administrative/ support role.
• Industry Experience: Prior experience within an educational environment (Higher Ed or K-12).
• Bilingual Skills: Fluency in Spanish, Khmer, or Portuguese is desirable.

WORKING CONDITIONS
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, and sit. While performing the duties of this job, the employee may occasionally push or lift items.

WORK SCHEDULE
40 hours per week,  Monday – Friday, 8:00 am – 4:30 pm. Must be able to work a variable schedule/hours to meet operational needs. May require evening and weekend hours. This position is not eligible for remote or hybrid work.

TO APPLY

Visit www.kckcc.edu and click on CAREERS for a list of available positions.

• Read the job announcement carefully noting the initial screening date, minimum qualifications, and required information. Note that information contained in your application materials will be used to determine if you meet the minimum qualifications for the position. Make sure you complete/submit all the documents listed as required.
• If the position lists a required transcript (during the application process) unofficial transcripts may be submitted. However, please note that upon selection for hire, you will be required to submit official transcripts.
• Ensure that your transcripts show that a degree was awarded or conferred if you are stating that it is your highest level of education completed. If you certify your level of education and it cannot be verified from your transcript(s), your application may not be referred to the selection committee.
• Foreign degrees are acceptable provided they have been translated and/or shown to have equivalency to a United States: Associate, Bachelor, Master, or Doctorate level degree.
• Documentation verifying completion of a degree, course work within a discipline, or other educational criteria should be electronically attached (uploaded) to your application.
• Three (3) professional references with phone number and email addresses are required.
• A college selection committee is responsible for application review and interviews. The final candidate(s) selected to be hired will be made by the hiring manager.
• Successful completion of a background check on all persons recommended for employment is required. Individual hiring departments may elect to administer pre-employment tests, which are relevant to essential job functions, as part of the applicant selection/hiring process.

***This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any additional job-related instructions and perform any other job-related duties as requested by their supervisor. This job description is subject to revision as new duties and responsibilities are developed.

KCKCC is an Equal Opportunity