Assistant Director of Athletics 

Job Classification
Pay grade level: 15
Compensation: Minimum - $55,456 Midpoint - $69,321 Maximum - $83,185. Compensation will be commensurate with education and experience.
Employee category: Staff
Position Type: Full-Time
FLSA status: Exempt

Position Details
Job Code: SA015FTEASD
Department: Athletics
Division: Student Affairs and Enrollment Management
Reports to: Director of Athletics
Positions Supervised: Head Athletic Trainer and Athletics Facilities and Operations Coordinator
Location: Primarily Main Campus, but any other college location as assigned by the appropriate administrator

Job Purpose
The Assistant Director of Athletics for Business Operations is responsible administering and coordinating the day-to-day business, fiscal, athletic medicine, and administrative functions for the Department of Athletics. 

The individual appreciates shared governance and working in a diverse environment and is enthusiastic about the success of student athletes. The Assistant Director is a member of the Department of Athletics leadership team to ensure that the KCKCC strategy for intercollegiate athletics aligns with the College's mission, vision, values, and strategic direction.

Position Description

• Under the supervision of the Director, manages and executes the day-to-day duties of the Department of Athletics’ business operations including, purchase orders, payment requests, travel requests and payments, reconciliation of expenses, credit card reconciliations, vendor setup, service requests, and manages all employee/recruiting/onboarding paperwork.
• Serves as the primary contact and point person for all office-related operations for office visitors, vendors, and staff. This includes but is not limited to managing all office and event supply orders, maintenance requests, and helps drive completion of key deliverables and follows up on outstanding items.
• Manages and supervises the operation, compliance, and reporting for athletic programs which include revenue generating programs such as concessions management, athletic venue rentals, ticket/attendance auditing, event coordination, community service programs and special projects as needed.
• Manages and supervises the operation, compliance, and reporting for athletic medicine programs and services aligned with the best practices for the holistic wellness of student athletes.
• Serves as the administrative point of contact for Division of Institutional Image and Marketing for the coordination of the marketing, promotion, and sports information functions for the Department of Athletics ensuring for high-impact practices to engage all members of the KCKCC and greater community.
• Assists with the management of the athletic budget. This includes monitoring, forecasting, reconciling, analysis and produces financial reports and serves as the liaison between the department and the Business Office.
• Responsible for the development and implementation of clear business policies and procedures for athletic administration, coaches, and staff aligned with College policies and procedures.
• Authorizes and processes official vouchers for all sports and payment of game day employees.
• Prepares and submits annual financial statements (Equity in Athletics Disclosure Act (EADA), Kansas Jayhawk Community College Conference (KJCCC), and the National Junior College Athletic Association (NJCAA) for approval by the Director of Athletics and other senior leaders.
• Monitors and ensures that the department has effective systems of internal controls and ensures compliance with applicable laws, regulations, policies, and procedures.
• Assists in departmental strategic objectives and action plans and provides input on capital expenditures.
• Serve on assigned committees and represent the Director in meetings/events and oversee operations when needed.
• Keep abreast of national trends by attending workshops and conferences, maintaining appropriate memberships, and other professional development opportunities.
• As assigned, consult with national, regional, state, and local organizations promoting best practices in intercollegiate athletics.
• Other duties as assigned by the Director of Athletics and the Vice President for Student Affairs and Enrollment Management, aligned with college priorities and goals.

Knowledge, Skills, and Abilities

• Possess strong written and oral communication skills.
• Must demonstrate an understanding of the role of intercollegiate athletics.
• Demonstrates core practice skills such as active listening, open-ended questions, summarizing, and reframing.
• Creates a welcoming and trusting environment that engages students, placing the student's unique experiences at the center of the work.
• Fosters agency through developmental advising practices that encourage self-efficacy, self-determination, self-advocacy, and accountability.
• Have a demonstrated in-depth knowledge of the nuisances associated with managing the business operations of an intercollegiate athletic department.
• The capacity to represent the College at local agencies/organizations activities and group meetings.
• Must demonstrate a commitment to and ability to work with a diverse student, faculty, and staff population.
• Must demonstrate a commitment to inclusive practices that promote social justice and equity.
• High energy, self-starter who can work with minimal supervision.
• Ability to develop and maintain excellent working relationships and establish credibility with all levels of the organization's students, faculty, and staff.
• Detail-oriented.
• Working knowledge of Microsoft Office 365 applications.
• Ability to manage several projects with multiple deadlines simultaneously.

Position Qualifications and/or Education

Minimum Qualifications and/or Education

• Bachelor's degree in business management, accounting, sports management, or related field.
• Four (4) years of experience working as an intercollegiate athletic staff member, coach or graduate assistant, or related field in a postsecondary institutional setting.

Preferred Qualifications and/or Education

• Master's degree in business administration, accounting, sport management, or related field.
• Two (2) years of budget management experience in a postsecondary institutional setting.
• Two (2) years of supervisory experience in a postsecondary institutional setting.
• Demonstrated experience working with student and community engagement strategies that support student persistence and success.
• Experience working within a community or two-year college setting.
• Experience within a higher education institution working with a student population with a highly diverse, first-generation, and financially fragile population.
• Multilingual writing and speaking proficiency.

Physical Requirements
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and occasionally push or lift items. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Schedule
Assigned 40-hour work week during Monday – Friday 8:00 A.M. - 6:00 P.M. Must be able to work a variable schedule/hour to meet operational needs. May require evening and weekend hours.

To Apply

Visit www.kckcc.edu and click on CAREERS for a list of available positions.

• Read the job announcement carefully noting the initial screening date, minimum qualifications, and required information. Note that information contained in your application materials will be used to determine if you meet the minimum qualifications for the position. Make sure you complete/submit all the documents listed as required.
• If the position lists a required transcript (during the application process) unofficial transcripts may be submitted. However, please note that upon selection for hire, you will be required to submit official transcripts.
• Ensure that your transcripts show that a degree was awarded or conferred if you are stating that it is your highest level of education completed. If you certify your level of education and it cannot be verified from your transcript(s), your application may not be referred to the selection committee.
• Foreign degrees are acceptable provided they have been translated and/or shown to have equivalency to a United States: Associate, Bachelor, Master, or Doctorate level degree.
• Documentation verifying completion of a degree, course work within a discipline, or other educational criteria should be electronically attached (uploaded) to your application.
• Three (3) professional references with phone number and email addresses are required.
• A college selection committee is responsible for application review and interviews. The final candidate(s) selected to be hired will be made by the hiring manager.
• Successful completion of a background check on all persons recommended for employment is required Individual hiring departments may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process.

***This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.

KCKCC is an Equal Opportunity and Affirmative Action Educational Institution