Administrative Assistant I

Job Classification
Pay grade level: 10
Compensation: $33,256 - $45,727. Compensation will be commensurate with education and experience.
Employee category: Staff
Position Type: Full-time
FLSA status: Non-Exempt

Position Details
Job Code: AA064FTNAS1
Department: Library and Learning Services
Division: Academic Affairs
Reports to: Director of Library & Learning Services
Positions Supervises: Student employees
Location: Primarily Technical Education Center, but any other college location as assigned by the appropriate administrator

Job Purpose
The Administrative Assistant ensures that students, employees, and visitors receive exceptional customer service. The Administrative Assistant is responsible for front line communications, including but not limited to answering telephone inquiries, providing navigational assistance, and providing general technical support.

Position Description

• Greets students and visitors, ensuring a welcome learning environment.
• Answers and directs phone calls to appropriate personnel.
• Schedules appointments, workshops, and room reservations.
• Responsible for posting digital content and ordering print materials to support the department.
• Maintains updates on the College intranet, MyDotte. This includes the Learning & Library Services team site as well as KCKCC Announcements.
• Assists with general office paperwork (For example: Requests for Purchase, Tutoring Requests, and Local Travel Requests).
• Assists with distribution and data entry for departmental surveys and assessments.
• Prepares reports and assists with creation of documents and supplementary materials to support department objectives.
• Assists students with general computer issues, such as logging into Self Service and printing documents.
  Monitors department inventory and completes purchase requests for office supplies.
• Submits Help Desk tickets, as appropriate.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities

• Possess strong written and oral communication skills.
• Must demonstrate a commitment to and ability to work with a diverse student and faculty population.
• Detail oriented.
• Proficient with the Microsoft Office suite, especially Word, Excel, and Outlook.
• Ability to work in an active environment with the capability to multitask.
• Excellent customer service skills.

Position Qualifications and/or Education

Minimum Qualifications and/or Education

• High school diploma or GED equivalent.
• One (1) year of demonstrated experience in an office setting.

Preferred Qualifications and/or Education

• Associate Degree or higher.
• Proficient in graphic design software or Canva.
• Experience working in higher education.

Physical Requirements
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and occasionally push or lift items. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Schedule
40 hours per week, during regular hours of 7:30 am – 4:00 pm Monday thru Friday. Must be able to work a variable schedule/hour to meet operational needs. May require evening and weekend hours.

To Apply

Visit www.kckcc.edu and click on CAREERS for a list of available positions.

• Read the job announcement carefully noting the initial screening date, minimum qualifications, and required information. Note that information contained in your application materials will be used to determine if you meet the minimum qualifications for the position. Make sure you complete/submit all the documents listed as required.
• If the position lists a required transcript (during the application process) unofficial transcripts may be submitted. However, please note that upon selection for hire, you will be required to submit official transcripts.
• Ensure that your transcripts show that a degree was awarded or conferred if you are stating that it is your highest level of education completed. If you certify your level of education and it cannot be verified from your transcript(s), your application may not be referred to the selection committee.
• Foreign degrees are acceptable provided they have been translated and/or shown to have equivalency to a United States: Associate, Bachelor, Master, or Doctorate level degree.
• Documentation verifying completion of a degree, course work within a discipline, or other educational criteria should be electronically attached (uploaded) to your application.
• Three (3) professional references with phone number and email addresses are required.
• A college selection committee is responsible for application review and interviews. The final candidate(s) selected to be hired will be made by the hiring manager.
• Successful completion of a background check on all persons recommended for employment is required Individual hiring departments may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process.

***This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.

KCKCC is an Equal Opportunity and Affirmative Action Educational Institution