Administrative Assistant I

JOB CLASSIFICATION
Pay grade level: Grade 10
Compensation: $35,624 - $48,983. Compensation will be commensurate with education and experience.Employee category: Staff
Department: Intercollegiate Athletics
Reports to: Director of Athletics
FLSA status: Non-Exempt
Job Code: PR053FTNAS1
Location: Primarily Main Campus, but any other college location as assigned by the appropriate administrator

SUMMARY
The Administrative Assistant coordinates and supports all office functions for the department and works closely with a team of professionals and coaches to assure program delivery and success. The Administrative Assistant is a motivated team-player responsible for the coordination and support of the general day-to-day administrative, clerical, and operational tasks related to the department. The ideal candidate will have a passion for service and a desire to learn the operational side of how an intercollegiate athletic department provides value to the student-athlete experience.

POSITION DESCRIPTION

• Provide excellent customer service by greeting internal and external stakeholders, answering incoming calls, and directing as needed and/or providing appropriate information and successful resolution of routine administrative issues relative to the office.
• Provide administrative support to Director of Athletics and other departmental staff, including the maintenance and tracking of office records, expenditures, budgets and calendars, collection and compilation of data, preparation of correspondence and other materials, operation of standard office equipment (copier/fax machine/scanner), supply ordering and inventory, as well as the processing of requisitions, invoices and other requests.
• Work regularly with the business office for monthly reconciliation and other financial inquires as needed.
• Maintain up-to-date knowledge of institutional, Kansas Jayhawk Community College Conference (KJCCC), National Junior College Athletic Association (NJCAA) procedures and regulations as they pertain to daily operations.
• Compliance Certifications, and other institutional reports.NJCAA Reporting, CleryMaintain student records, update participant files and assist with yearly reports including the Equity in Athletics Report (EADA),
• Assist in the coordination all travel related arrangements (accommodations, conference registrations, etc.) for staff.
• Provide support for all program elements such staff meetings, including submitting work orders, obtaining hospitality items and setting up as needed.
• Exhibit sensitivity toward students and staff while honoring the confidentiality and privacy of student records, as well as other sensitive information.
• Perform other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

• A pleasant and welcoming disposition that represents the values of the institution.
• Quick data entry skills balanced with strong accuracy and an acute attention to detail.
• Demonstrated knowledge and practical application of the internet and Microsoft Suite (Word, Excel, and PowerPoint).
• Excellent written, verbal, and interpersonal communication skills.
• Excellent organizational and problem-solving skills, with the ability to manage multiple projects and shifting priorities in a fast-paced environment.

MINIMUM QUALIFICATIONS

• High School Diploma or GED Equivalent.
• One (1) year experience in an office environment.

PREFERRED QUALIFICATIONS

• Associates Degree or significant experience in an office environment.
• Two (2) years of experience in an office environment, preferably in higher education working with a large staff of professionals.
• A general understanding of Kansas Jayhawk Community College Conference and National Junior College Athletic Association policies and procedures.

WORKING CONDITIONS
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, and sit. While performing the duties of this job, the employee may occasionally push or lift items.

WORK SCHEDULE
8:00 a.m. to 4:30 p.m. Monday through Friday. Must be able to work variable schedule/hours to meet operational needs. May require evening and weekend hours.

TO APPLY:

Visit www.kckcc.edu and click on CAREERS for a list of available positions.

• Read the job announcement carefully noting the initial screening date, minimum qualifications, and required information. Note that information contained in your application materials will be used to determine if you meet the minimum qualifications for the position. Make sure you complete/submit all the documents listed as required.
• If the position lists a required transcript (during the application process) unofficial transcripts may be submitted. However, please note that upon selection for hire, you will be required to submit official transcripts.
• Ensure that your transcripts show that a degree was awarded or conferred if you are stating that it is your highest level of education completed. If you certify your level of education and it cannot be verified from your transcript(s), your application may not be referred to the selection committee.
• Foreign degrees are acceptable provided they have been translated and/or shown to have equivalency to a United States: Associate, Bachelor, Master, or Doctorate level degree.
• Documentation verifying completion of a degree, course work within a discipline, or other educational criteria should be electronically attached (uploaded) to your application.
• Three (3) professional references with phone number and email addresses are required.
• A college selection committee is responsible for application review and interviews. The final candidate(s) selected to be hired will be made by the hiring manager.
• Successful completion of a background check on all persons recommended for employment is required Individual hiring departments may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process.

***This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.
 

KCKCC is an Equal Opportunity and Affirmative Action Educational Institution