Accounts Payable Specialist II

JOB CLASSIFICATION

Pay grade level: Grade 12
Compensation: $42,978 - $64,466. Compensation will be commensurate with education and experience.
Employee category: Staff
Department: Business Office
Division: Finance and Operations
Reports to: Director of Business & Auxiliary Services
FLSA status: Non-Exempt
Job Code: FF049FTNAP2
Location: Primarily Main Campus, but any other college location as assigned by the appropriate administrator

SUMMARY
The Accounts Payable Specialist II supports the financial operations of the institution by ensuring the timely and accurate processing of vendor invoices, employee reimbursements, and student-related payments. This role plays a critical part in maintaining fiscal integrity and compliance with institutional policies, grant, and funding guidelines, and regulatory requirements. Utilizing the Colleague ERP (Enterprise Resource Planning) system, the specialist works closely with academic and administrative departments to resolve payment issues, ensure proper documentation, and promote efficient financial stewardship across the campus community.

POSITION DESCRIPTION

• Process invoices and requests for payment verifying accuracy and documentation provided by the divisions.
• Data Entry of invoices and requests for payments when departments are unable to enter them electronically.
• Receive W-9s for new Vendors and accurately enter their information within the system.
• Follow up with the different departments on outstanding invoices or past due invoices.
• Call or e-mail vendors when past due statements are received to acquire invoices, then coordinate with the different departments to make sure invoices are processed and paid accurately.
• Print checks and send them to appropriate vendors with any documentation needed to ensure accuracy by vendors on invoices paid.
• Responsible for processing and mailing 1099s and 1099-NECs for the current tax year.
• Perform other duties related to the Business Office as assigned by the Bursar.

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple tasks, adapt to shifting priorities, and perform effectively in a high-volume, interruption-prone environment.
• Knowledge of financial recordkeeping practices and a basic understanding of accounts payable processes.
• Ability to maintain confidentiality and comply with relevant regulations and policies.
• Effective critical thinking skills and ability to work independently.
• Proficiency in Microsoft 365 applications, particularly Word, Excel, and Outlook.
• Skilled in using a 10-key calculator and standard office equipment.
• Familiarity with general office and business administration practices.
• Demonstrated ability to work respectfully and effectively with a multi-cultural student, staff, and vendor population.

MINIMUM QUALIFICATIONS

• High School Diploma or GED equivalent and five (5) years of relevant experience, OR an Associate’s degree with two (2) years of relevant experience.
• Proficiency in performing various accounting functions using computerized accounting software, including Microsoft Office.
• Experience in accounts payable, accounts receivable, and general accounting/bookkeeping.

PREFERRED QUALIFICATIONS

• Knowledge of W-9s and 1099s.
• Knowledge of Ellucian Colleague.

WORKING CONDITIONS
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, and sit. While performing the duties of this job, the employee may occasionally push or lift items.

WORK SCHEDULE
Must be available to work a variable schedule to meet operational needs, within the hours of 8:00 AM to 6:00 PM (CT), Monday through Friday. Occasional evening and weekend hours may be required.

TO APPLY

Visit www.kckcc.edu and click on CAREERS for a list of available positions.

• Read the job announcement carefully noting the initial screening date, minimum qualifications, and required information. Note that information contained in your application materials will be used to determine if you meet the minimum qualifications for the position. Make sure you complete/submit all the documents listed as required.
• If the position lists a required transcript (during the application process) unofficial transcripts may be submitted. However, please note that upon selection for hire, you will be required to submit official transcripts.
• Ensure that your transcripts show that a degree was awarded or conferred if you are stating that it is your highest level of education completed. If you certify your level of education and it cannot be verified from your transcript(s), your application may not be referred to the selection committee.
• Foreign degrees are acceptable provided they have been translated and/or shown to have equivalency to a United States: Associate, Bachelor, Master, or Doctorate level degree.
• Documentation verifying completion of a degree, course work within a discipline, or other educational criteria should be electronically attached (uploaded) to your application.
• Three (3) professional references with phone number and email addresses are required.
• A college selection committee is responsible for application review and interviews. The final candidate(s) selected to be hired will be made by the hiring manager.
• Successful completion of a background check on all persons recommended for employment is required Individual hiring departments may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process.

***This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.

KCKCC is an Equal Opportunity Employer