The Professional Assistant reports directly to the Dean of Operations – TEC. This position is responsible for providing administrative support to the Assistant Director and staff at the Pioneer Career Center.
 
FUNCTIONAL RESPONSIBILITIES
 

• Maintaining the confidentiality of information relative to students, office personnel and other matters pertaining to the Pioneer Career Center.
• Provide excellent customer service to the students, staff, faculty, and patrons of the Pioneer Career Center.
• Provide administrative support for the Assistant Director and staff at the Pioneer Career Center.
• Typing, reproducing and distributing materials as needed.
• Answering phones, taking messages and setting up appointments for various staff including the Assistant Director, Coordinators, Academic Advisors, and Financial Aid at Pioneer Career Center.
• Performing routine office responsibilities, i.e. filing, organizing files, bulk mailing, etc.
• Be the primary point of contact between the Pioneer Career Center and Administrative Assistant to the Dean of Operations – TEC.
• Become knowledgeable enough about the Pioneer Career Center, Distance Education, Continuing Education, Technical Education Center and the college in general to effectively and accurately answer questions.
• Assisting with enrollment at the designated times of the year.
• Become knowledgeable about the enrollment process as it relates to application for admission, financial aid, placement testing, and the location of campus offices.
• Assist students with completion of applications, processing enrollments and accepting payments.
• Contacting students relative to class cancellations.
• Preparing file copies and distribution of original documents to the various administrative offices of KCKCC.
• Assist in training and supervising part-time and on call staff and student employees.
• Preparation of charts of room usage.
• Processing time sheets and attendance forms for Pioneer Career Center staff.
• Coordinate correspondence by telephone, computer and in written form.
• Maintain supplies for the Pioneer Career Center.

 
CONSULTING TASKS
 

• Assist with campus tours and college promotional events as needed.
• Administer placement test to prospective students as needed.
• Other duties as assigned.

 
SUPERVISORY RESPONSIBILITIES
 

• Supervise work-study, part time and on call staff and student workers.

 
QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
REQUIRED KNOWLEDGE, SKILLS, AND PERSONAL QUALIFICATIONS
The person who would be successful in this position will possess the following attributes:
 

• High level of professionalism.
• Ability to communicate well, both orally and in written form.
• Excellent organizational skills and attention to detail.
• Ability to multi-task.
• Ability to work with minimal supervision.
• Must be punctual and dependable.
• Ability to work with a wide variety of personalities, ages, and temperaments.

 
EDUCATION and/or EXPERIENCE
 

• High school diploma required with course work in secretarial training preferred.
• 2-3 year secretarial experience.
• 2-3 years customer service experience.

 
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is frequently required to exert up to 20 lbs. of force and/or a negligible amount of force constantly to move objects.


Specific vision abilities required by this job include close vision, such as the ability to read handwritten or typed material, and the ability to adjust focus. Ability to present information to students and respond as needed required. The position requires the individual to meet multiple demands simultaneously and to interact with the public and other staff.
                                   
EMPLOYMENT CLASSIFICATION:   NON-EXEMPT
 
HOURS:   9:00 AM to 5:30 PM Monday through Thursday and 8:00 AM to 4:30 PM on Friday. Additional hours may be needed during enrollment times and for office coverage.
 
SALARY:    $15.63/hr. ($32,500.00/year)-$16.01/hr. ($33,305.00/year)

APPLY BY:  May 31, 2016
 
START DATE:  June 8, 2016

The intent of this job description is to provide a representative summary of the essential functions that will be required of position given this title and should not be construed as a declaration of specific duties and responsibilities of any particular position. Employees will be assigned specific job related duties through their hiring department. Specific job related duties assigned by hiring department shall be consistent with the representative essential functions listed above and shall not be expanded in role or scope.

 
PLEASE COMPLETE A KCKCC APPLICATION, WHICH MAY BE FOUND AT WWW.KCKCC.EDU UNDER EMPLOYMENT OPPORTUNITIES.
 
IF A POSITION REQUIRES A DEGREE, PLEASE ATTACH COPY OF TRANSCRIPTS/AND OR/ DEGREE CERTIFICATE TO YOUR APPLICATION. OTHER ATTACHMENTS SUCH AS COVER LETTER OR RESUME CAN ALSO BE UPLOADED AND ATTACHED TO THE APPLICATION.


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