EMPLOYMENT OPPORTUNITY

Division: President

Department: Foundation

Job title: Part-Time Administrative Assistant

Reports to: Executive Director of Marketing and Community Outreach and the Director of Foundation Finance and Alumni Relations

Supervises: None

Position type: Part-Time

FLSA Status: Non-Exempt

Job Purpose: Help support the administrative needs of the Foundation, primarily for the purpose of scholarship processing, event organization, and customer service.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Assist with Foundation’s Scholarship Application processing.
• Data Entry for Alumni Relations and events.
• Assist the Administrative Assistant of the Foundation in organizing events, managing room reservations and maintaining department files.
• Answering telephones, taking messages and setting appointments (if applicable).
• Filing and/or setting up files as needed.
• Reproducing materials and distributing as directed.
• Assists in the ordering, receiving, stocking and distribution of office supplies.
• Collecting and distributing mail as directed, including any bulk mailings.
• Other duties as assigned.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The requirements listed below are representative of the knowledge, skill, and/or ability required. 

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Keyboarding at 50 words per minute preferred.
• Ability to operate a PC and have experience with data entry and MS Office Products.
• Ability to communicate well, both orally and in writing.
• Ability to work with individuals of diverse backgrounds.
• Must possess professional phone skills.
• Ability to work with minimal supervision required.
• Ability to work under the pressure of deadlines is essential.
• Be available to work on-call basis, as needed.
• Maintaining confidentiality on all information in the office(s).

EDUCATION and/or EXPERIENCE

• High school diploma or equivalent required.
• College coursework in secretarial procedures is preferred.
• One-two years’ experience working in clerical positions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit.  Occasionally the employee will bend or twist at the neck more than the average person.  While performing the duties of this job, the employee may occasionally push or lift items.  The employee is directly responsible for safety, wellbeing, and work output.

Specific vision abilities required by this job include close vision such as the ability to read handwritten or typed material, and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff.
 

SALARY:                 $12.00 per hour

(If a current KCKCC employee is selected for this position, consideration will be given to current salary.)
 

The intent of this job description is to provide a representative summary of the essential functions that will be required of position given this title and should not be construed as a declaration of specific duties and responsibilities of any particular position. Employees will be assigned specific job related duties through their hiring department. Specific job related duties assigned by hiring department shall be consistent with the representative essential functions listed above and shall not be expanded in role or scope.

PLEASE COMPLETE A KCKCC APPLICATION WHICH MAY BE FOUND AT WWW.KCKCC.EDU UNDER EMPLOYMENT OPPORTUNITIES.  IF A POSITION REQUIRES A DEGREE, PLEASE ATTACH COPY OF TRANSCRIPTS/AND OR/ DEGREE CERTIFICATE TO YOUR APPLICATION.  OTHER ATTACHMENTS SUCH AS COVER LETTER OR RESUME CAN ALSO BE UPLOADED AND ATTACHED TO THE APPLICATION.