EMPLOYMENT OPPORTUNITY

 

Division: Academic Affairs
Department: Honors Education/Phi Theta Kappa
Job title: Part Time Administrative Assistant
Reports to: Faculty Director of Honors Education/Phi Theta Kappa
Supervises: None
Position type: Part Time
FLSA Status: Non-Exempt

 

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Organize and maintain the office, including student files, extensive mailing lists, Phi Theta Kappa database, calendars, ordering supplies and schedules.
• Maintain confidentiality within department.
• Responsible for office functions, including student assistance and process new applications for Phi Theta Kappa and Honors Scholarships.
• Follow up and track student withdrawals.
• Track enrollment dollars for the Dean’s and Presidential Scholarships.
• Add new Honors Tutorials and Leadership class in Ellucian.
• Prepare all mailings, flyers, duplications and print materials for all current and perspective students.
• Assist in maintenance of Honors, Presidential and Dean’s scholarship lists.
• Assist in the arrangement and set up of orientation, testing, enrollment sessions and special events.
• Prepare/track forms such as: Requests for Purchase, Media Services Equipment, Facility Usage, Project Requests, Printing Production Requests, and Duplicating Requests as needed.
• Weekly Absence Report sent to Human Resources.

 

ADDITIONAL RESPONSIBILITIES

• Handle all correspondence, including all contact information and invitations.
• Take, process and post to the Intranet minutes for the committees such as Honors Council.
• Assist in taking students to events when needed.
• Responsible for monitoring the selling of stoles and tassels for graduation.
• Preform other duties as assigned.

 

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The requirements listed below are representative of the knowledge, skill, and/or ability required. 

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Keyboarding at 50 words per minute preferred.
• Ability to operate a PC and have experience with data entry and MS Office Products.
• Ability to communicate well, both orally and in writing.
• Ability to work with individuals of diverse backgrounds.
• Must possess professional phone skills.
• Ability to work with minimal supervision required.
• Ability to work under the pressure of deadlines is essential.
• Be available to work on-call basis, as needed.
• Maintaining confidentiality on all information in the office(s).

EDUCATION and/or EXPERIENCE

• High School Diploma/GED
• One (1) - Two (2) years’ experience working in clerical positions.

PREFERRED QUALIFICAITONS

• College coursework in secretarial procedures is preferred.

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit.  Occasionally the employee will bend or twist at the neck more than the average person.  While performing the duties of this job, the employee may occasionally push or lift items.  The employee is directly responsible for safety, wellbeing, and work output.

Specific vision abilities required by this job include close vision such as the ability to read handwritten or typed material, and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff.

SALARY:  $12.00 per hour

 

WORK SCHEDULE:

Must be able to work a variable schedule/varying hours to meet operational needs. May be required to work other shifts to include evenings and/or weekends; as needed.

To Apply Submit:

• Kansas City Kansas Community College employment application online found at WWW.KCKCC.EDU, click on Services then select Employment Opportunities for a list of positions applying for.

• Applicants are to thoroughly complete the online application- do not reference resume. Other attachments such as cover letter, resume, or transcript(s) can also be uploaded to the online application.

• Three (3) professional references with phone number(s) and email addresses are required.

• College screening committee is responsible for application review and interviews. The final candidate (s) selected to be hired will be made by the hiring supervisor. 

• Successful completion of a background check on all persons recommended for employment is required.

APPLICATION DEADLINE: June 28, 2018, then open until filled.

 

The intent of this job description is to provide a representative summary of the essential functions that will be required of position given this title and should not be construed as a declaration of specific duties and responsibilities of any particular position. Employees will be assigned specific job related duties through their hiring department. Specific job related duties assigned by hiring department shall be consistent with the representative essential functions listed above and shall not be expanded in role or scope.

 

 

KCKCC is an Equal Employment Opportunity Institution.