EMPLOYMENT OPPORTUNITY

 

Division:  Enrollment
Department: Registrar
Job title: FT Technical Assistant-Registrar’s Office
Reports to: Coordinator of Graduation and Transcript Services
Supervises: N/A
Position type: Full-Time
FLSA Status: Non-Exempt

 

JOB PURPOSE:
The Technical Assistant will evaluate graduation applications, review transfer credits and award degrees and certificates in accordance with college policy.  The Technical Assistant serves a key position with commencement exercises and is knowledgeable about graduation resources for our students, faculty, administration, alumni and the public.

 

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Using automated and manual processes, review potential graduates’ degree/certificate checks for accuracy and program completion requirements.
• Collaborate with Student Success Advisors to set Degree Check Deadlines and oversee the timely receipt of Degree Checks.
• Collaborate with Student Success Advisors and Program Coordinators to research and/or review student graduation paperwork.
• Align approved Deviation/Substitution forms with degree checks.
• Perform various duties on the day of commencement to ensure that the check in process and the ceremony flows smoothly.
• Collaborate with the KCKCC Bookstore, KCKCC Foundation and KCKCC Student Activities Offices to disseminate Commencement Day information.
• Prepare diploma and certificate covers for the commencement ceremonies.
• Collaborate with the Registrar to organize the check-in process for the candidates who will attend Commencement.
• Identify and schedule employees across all campuses to assist with the check in process.
• Complete facility usage forms to reserve Commencement Day space and provide the lay out.
• At the end of each term, review degree audits of students’ records and record graduation statements on those who have met all program requirements.
• Post transfer credits as needed to student records for awarding degrees and certificates.
• Order diplomas, honor cords, and corresponding supplies for current and past graduates.
• Mail out diplomas/certificates at the end of each term.
• Correspond with graduates whose diplomas have been returned.
• Send Ineligible degree application notifications to students, Student Success Advisors and Program Coordinators.
• Scan and link all graduation related student documents.
• Assist with the posting of transfer equivalencies.
• Assist with application of deviation or substitution requests to student program requirements.
• Assist with answering graduation related questions.
• Assist with graduation verification requests.
• Assist with the checking in high school and college transcripts.
• Assist with enforcing the College’s compliance with FERPA and other federal regulations.
• Additional duties as assigned by the Coordinator of Graduation and Transcript Services and/or the Registrar.

 

QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The requirements listed below are representative of the knowledge, skill, and/or ability required. 

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to operate a computer with speed and accuracy is essential.
• Must possess excellent oral and written communication skills.
• Must be able to work well with diverse groups with varying personalities, abilities and capabilities, both on the telephone and in person.
• Strong customer service skills.
• Must display the ability to maintain confidentiality of all matters and information that pertains to student records.
• Must become well-versed in College procedures and policies.
• Must become well-versed with College degree and certificate programs.
• Must be able to work with minimal supervision and initiate and work on projects independently.
• Must demonstrate ability to resolve conflict with diplomacy.
• Must be available for occasional evening hours during enrollment, SOAR and graduation periods as needed.
• Must be able to sit for long periods of time operating a computer.
• Visual ability to sufficient to perform computer, scanning, linking functions, and identify students against their student ID.

EDUCATION and/or EXPERIENCE:

• Associates’ degree required.
• Minimum of One (1) year experience in Registrar’s Office with proficient use of student information system, Ellucian preferred.

PREFERRED QUALIFICATIONS:

• Bachelor’s degree.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit.  Occasionally the employee will bend or twist at the neck more than the average person.  While performing the duties of this job, the employee may occasionally push or lift items.  The employee is directly responsible for safety, wellbeing, and work output.

Specific vision abilities required by this job include close vision such as the ability to read handwritten or typed material, and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff.

 

SALARY RANGE:   $29,800-37,300, actual salary will be commensurate with Education and Experience.

WORK SCHEDULE:  This position will work Monday – Friday from 8:00 a.m. – 4:30 p.m. Must be able to work a variable schedule/varying hours to meet operational needs. May require evening and weekend hours; as needed.

To Apply Submit:

• Kansas City Kansas Community College employment application online found at WWW.KCKCC.EDU, click on Services then select Employment Opportunities for a list of positions applying for.
• Applicants are to thoroughly complete the online application (do not reference resume) and attach the required transcript (s).  Unofficial transcripts will be accepted for the online application process.  Most unofficial transcripts can be downloaded from college/university websites and must show degree awarded, course work, and conferral date. Official transcripts for all the degree (s) awarded must be submitted to Human Resources within 10 days of offer of employment.
• Three (3) professional references with phone number and email addresses are required.
• College screening committee is responsible for application review and interviews. The final candidate (s) selected to be hired will be made by the hiring supervisor.
• Successful completion of a background check on all persons recommended for employment is required.

 

APPLICATION DEADLINE: Applicants that apply by October 19, 2018 will receive first consideration, the position will be open until filled.

 

 

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.

 

 

 

EOE/M/F/Vet/Disabled