EMPLOYMENT OPPORTUNITY

 

Division: President

Department: Human Resources

Job title: Employment Coordinator

Reports to: Chief Human Resources Officer

Position type: Full-Time

FLSA Status: Exempt

Job Purpose: Responsible for all aspects of talent acquisition
 

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Coordinate, assist and/or facilitate the initiation of requisitions with hiring supervisors when necessary. Input and initiate new positions descriptions and notify Chief Human Resources Officer for final approval.
• Create job advertisements and place in the appropriate publications, websites and/or media ads. Assess the effectiveness of the recruitment activities.
• Responsible for developing strong relationships with targeted sources (i.e. universities and other specialized recruitment sources) to identify, attract and recruit applicants.
• Oversee the background check, drug screen and tuberculosis process for new employees.
• Contact candidates to offer positions and initiate pre-employment process. Work with the Chief Human Resources Officer to verify the correct position level and salary calculations.
• Oversee the e-verify process and I-9 compliance documentation for new hires.
• Verify, process and input new and existing full-time and part-time employee data into HRIS System, assure that all personnel/payroll related information is consistent; identify, analyze and troubleshoot problems/discrepancies.
• Ensure job descriptions are updates and maintained.
• Update personnel files to reflect any job data changes.
• Coordinate, in conjunction with the Chief Human Resources Officer, the contract renewal process.
• Assist in ensuring personnel files are in compliance with current state and federal guidelines.
• Process all resignations, retirements, and terminations in the HRIS system with timely notification to employees and to payroll. Coordinate with Benefits Coordinator for COBRA Compliance and life insurance.
• Assist in the communication to the Payroll Department regarding any changes in pay rates for staff and faculty, while ensuring compliance with all state and federal guidelines and the Master Contract.
• Maintain organizational chart for all full-time positions at KCKCC.
• Coach, mentor and train managers on various employment processes and procedures.
• Perform other related duties and responsibilities as assigned.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The requirements listed below are representative of the knowledge, skill, and/or ability required. 

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Must exhibit professionalism and be able to communicate well, both orally and in written form.
• Ability to work at a fast pace with interruptions and preform assigned task accurately, pay close attention to details, meet prearranged deadlines and manage multiple task simultaneously.
• Ability to use independent judgement successfully to initiate and carry projects to completion and resolve procedural documentation issues effectively.
• Ability to perform advanced computerized functions such as importing database information. Proficient in use of Microsoft Office programs (Word, PowerPoint, Excel)
• Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Ability to use independent judgement successfully to initiate and carry projects to completion and resolve procedural documentation issues with minimal supervision.
• Must maintain confidentially of work-related matters.
• Ability to collaborate and build relationships with internal and external stakeholders.
• Working knowledge of a web-based HRIS; specific to recruiting and application management.
• Knowledge of state and federal laws and regulations that affect employment.

 

EDUCATION and/or EXPERIENCE

• Bachelor’s Degree in Human Resources management, management, business administration or closely related field plus two years directly related work experience.
• Associates degree in a related field plus four years full-time, directly-related work experience, preferably in human resources environment.
• 1-3 years of recruitment/ talent acquisitions experience preferred.
• Experience working with Ellucian HRIS system preferred.
• PHR/SPHR or SHRM-CP/ SHRM-SCP preferred.

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit.  Occasionally the employee will bend or twist at the neck more than the average person.  While performing the duties of this job, the employee may occasionally push or lift items.  The employee is directly responsible for safety, wellbeing, and work output.

Specific vision abilities required by this job include close vision such as the ability to read handwritten or typed material, and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff.

 

SALARY:                 $47,500.00- $57,500.00 annually

(If a current KCKCC employee is selected for this position, consideration will be given to current salary.)

 

The intent of this job description is to provide a representative summary of the essential functions that will be required of position given this title and should not be construed as a declaration of specific duties and responsibilities of any particular position. Employees will be assigned specific job related duties through their hiring department. Specific job related duties assigned by hiring department shall be consistent with the representative essential functions listed above and shall not be expanded in role or scope.

PLEASE COMPLETE A KCKCC APPLICATION WHICH MAY BE FOUND AT WWW.KCKCC.EDU UNDER EMPLOYMENT OPPORTUNITIES.  IF A POSITION REQUIRES A DEGREE, PLEASE ATTACH COPY OF TRANSCRIPTS/AND OR/ DEGREE CERTIFICATE TO YOUR APPLICATION.  OTHER ATTACHMENTS SUCH AS COVER LETTER OR RESUME CAN ALSO BE UPLOADED AND ATTACHED TO THE APPLICATION.