FUNCTIONAL RESPONSIBILITIES

1. Maintaining confidentiality in all matters and concerns regarding the division and the College.
2. Actively participating as a member of the Mathematics/Sciences/ Technology& Business division team.
3. Coordinating functions of the office with all faculty, administration, and staff of the College and assuring that the Leavenworth Center and all other college instructional sites are included in all division communications.
4. Provide positive initial contact for students and visitors to the divisional office.
5. Answering telephone, FAX, email, or in-person, relaying all messages clearly and accurately.
6. Assisting the Dean with completion of semester schedules according to college deadlines and updating schedule as needed according to enrollment trends, room/instructor assignments.
7. Maintaining accurate inventory and ordering of supplies for proper functioning of the office.
8. Maintaining instructor attendance reports, adjunct faculty absence records, and submitting reports weekly of absences and tardies to the Division Dean and Human Resources.
9. Maintaining accurate records of classroom use and availability each semester and assisting administration with the scheduling of classrooms for other colleges, other divisions, and outside groups.
10. Serving as a liaison between faculty and students.
11. Delivering mail, audio-visual equipment requests, duplicating requests, etc. to proper departments.
12. Aiding the Dean in preparation and processing of faculty evaluations.
13. Gaining an understanding of the departments, courses, and activities of the division so that questions can be answered.
14. Maintaining accurate and confidential records.
15. Creating and maintaining files for various forms and information.
16. Post class cancellations, assignments, etc. for students when necessary.
17. Assist division faculty as needed.
18. Perform other duties as assigned by the Dean.

 
ADDITIONAL DUTIES AND RESPONSIBILITIES

1. Provide faculty and Dean with student records and class rosters as appropriate.
2. Assist in contacting appropriate students and faculty when course sections are canceled.
3. Assist Dean in contacting faculty regarding course assignments, meeting patterns, locations, and textbooks.
4. Assist the Dean with preparation of load reports for payroll and leave updates.
5. Maintain accurate database of active adjunct instructors for class assignment, substitution.
6. Assist the Dean with preparation of student evaluations.
7. Serve as contributor to Mathematics/Sciences/ Technology& Business portal pages.

 
CONSULTING TASKS

1. At the request of the Dean, assisting division coordinators with special projects.
2. Performing other duties and responsibilities as assigned by the Dean.
    
   SUPERVISORY RESPONSIBILITIES
3. Work study students.
    
    
   QUALIFICATION REQUIREMENTS
   To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The requirements listed below are representative of the knowledge, skill, and/or ability required

 
REQUIRED KNOWLEDGE, SKILLS AND PERSONAL QUALIFICATIONS

1. Ability to type a minimum of 50 words per minute (typing test will be administered)
2. Excellent communication skills, both oral and written.
3. Punctuality and dependability.
4. Ability to work well with individuals with various backgrounds, personality traits, and capabilities.
5. Ability to organize work and operate under the pressure of deadlines.
6. Proficiency in Microsoft Word, Excel, Datatel and other computer programs preferred.  Ability and willingness to quickly learn other computer programs as needed.
7. Experience in professional office procedures.
8. Ability to communicate effectively face-to-face, on telephone, and by e-mail.
9. Willingness to participate in continuing education opportunities.

           
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit.  Occasionally the employee will bend or twist at the neck more than the average person.  While performing the duties of this job, the employee may occasionally push or lift items.  The employee is directly responsible for safety, wellbeing, and work output.
 
Specific vision abilities required by this job include close vision such as the ability to read handwritten or typed material, and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff.
 

1. Visual ability sufficient to operate computer and office equipment
2. Hearing ability sufficient to answer telephone and assist patrons of the College.
3. Ability to lift 30 pounds.

 
EDUCATION and/or EXPERIENCE
 

1. High School Diploma or equivalent; college coursework in administrative procedures preferred,
2. Minimum of three years experience in coordination of all aspects of office management.

 
SALARY:                      $27,023.00 per year plus fringe benefits
 
APPLY BY:                   Friday, June 19, 2015
   
 
PLEASE COMPLETE A KCKCC APPLICATION, WHICH MAY BE FOUND AT WWW.KCKCC.EDU UNDER EMPLOYMENT OPPORTUNITIES. 
 
IF A POSITION REQUIRES A DEGREE, PLEASE ATTACH COPY OF TRANSCRIPTS TO YOUR APPLICATION. OTHER ATTACHMENTS SUCH AS COVER LETTER OR RESUME CAN ALSO BE UPLOADED AND ATTACHED TO THE APPLICATION.