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Administrative Assistant
Summary
Title:Administrative Assistant
ID:929
Department:Buildings & Grounds
Division:Chief Financial Officer
Location:Main Campus
Closing Date:N/A
Description

EMPLOYMENT OPPORTUNITY

 

Division: Chief Financial Officer

Department: Buildings & Grounds

Job title: Administrative Assistant

Reports to: Director of Buildings & Grounds

Position type: Full-Time

FLSA Status: Non-Exempt

Job Purpose: Responsible for all administrative aspects and general office support for the Buildings & Grounds Department.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

  • Maintain and monitor the departmental open purchase order files.
  • Assist in receiving all departmental goods and materials shipped to the College.
  • Verify packing slips from all packages received against the open purchase order file.
  • Coordinate the shipping of goods from the College to other agencies using carriers such as UPS, RPS, Federal Express, Freight Lines, etc.
  • Answer the telephone, take messages and route to the appropriate party; and perform routine office tasks, filing, etc.
  • Maintain files pertaining to Buildings & Grounds.
  • Completing and forwarding absences to Human Resources.
  • Reconcile credit card statements.
  • Identify company assets after consulting with the Purchasing Agent.
  • Compile semi-monthly overtime report with approval of the Director of Buildings & Grounds.
  • Initiate purchase orders for Buildings & Grounds.
  • Develop and maintain a file system of building upgrades and remodels
  • Be a part of team to develop and maintain the Buildings and Grounds Maintenance manual
  • Coordinate and maintain FOG “Fats Oils and Grease” reports for Unified Government
  • Other duties as assigned

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The requirements listed below are representative of the knowledge, skill, and/or ability required. 

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

  • Ability to operate computer and printer.
  • Working knowledge of Excel.
  • Become knowledgeable about the department to be able to answer questions in the absence of the Director or Assistant Director.

EDUCATION and/or EXPERIENCE

  • High school diploma or equivalent required.
  • Experience in shipping and receiving and/or payment of bills preferred.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit.  Occasionally the employee will bend or twist at the neck more than the average person.  While performing the duties of this job, the employee may occasionally push or lift items.  The employee is directly responsible for safety, wellbeing, and work output.

Specific vision abilities required by this job include close vision such as the ability to read handwritten or typed material, and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff.

SALARY:                 $35,000- $38,000
 

APPLY BY: February 24, 2017
 

The intent of this job description is to provide a representative summary of the essential functions that will be required of position given this title and should not be construed as a declaration of specific duties and responsibilities of any particular position. Employees will be assigned specific job related duties through their hiring department. Specific job related duties assigned by hiring department shall be consistent with the representative essential functions listed above and shall not be expanded in role or scope.
 

PLEASE COMPLETE A KCKCC APPLICATION WHICH MAY BE FOUND AT WWW.KCKCC.EDU UNDER EMPLOYMENT OPPORTUNITIES.  IF A POSITION REQUIRES A DEGREE, PLEASE ATTACH COPY OF TRANSCRIPTS/AND OR/ DEGREE CERTIFICATE TO YOUR APPLICATION.  OTHER ATTACHMENTS SUCH AS COVER LETTER OR RESUME CAN ALSO BE UPLOADED AND ATTACHED TO THE APPLICATION.

                                     

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