This position reports directly to the Director of Human Resources, the Part-Time, on-call, Relief Secretary shall be responsible for:
 
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

1. Answering telephones, taking messages and setting appointments (if applicable).
2. Maintaining confidentiality on all information in the office(s).
3. Typing whenever necessary utilizing MS Word.
4. Filing and/or setting up files as needed.
5. Reproducing materials and distributing as directed.
6. Collecting and distributing mail as directed.
7. Operating a PC or other equipment such as printers, faxes, copiers.
8. Organizing and accumulating information that may arrive.
9. Working on a “floating” basis for the various offices on campus.

 
CONSULTING TASKS:

1. Performing other duties as assigned by the Director of Human Resources.

 
SUPERVISOR RESPONSIBILITIES:
None
 
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The requirements listed below are representative of the knowledge, skill and/or ability required.
 
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

1. Keyboarding at 50 words per minute required (test will be administered).
2. Ability to operate a PC and have experience with data entry and MS Office Products.
3. Ability to communicate well, both orally and in writing.
4. Ability to work with individuals of diverse backgrounds.
5. Must possess professional phone skills.
6. Ability to work with minimal supervision required.
7. Ability to work under the pressure of deadlines is essential.
8. Be available to work on-call basis, as needed.

 
EDUCATION and/or EXPERIENCE:

1. High school diploma or equivalent required.
2. College coursework in secretarial procedures is preferred.
3. One-two years’ experience working in clerical positions.

 
 
PHYSICAL DEMANDS:
 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit.  Occasionally the employee will bend or twist at the neck more than the average person.  While performing the duties of this job, the employee may occasionally push or lift items.  The employee is directly responsible for safety, wellbeing, and work output.
 
Specific vision abilities required by this job include close vision such as the ability to read handwritten or typed material, and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff.
 
 
 
SALARY:                 $11.26 per hour
 
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